All Features

Professional Invoices in Seconds

Create compliant PDF invoices, send them via email, and track payments – all in one place.

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zen-work.at/invoices
Professional Invoices in Seconds

Create compliant PDF invoices, send them via email, and track payments – all in one place.

PDF

Generation

GoBD

Compliant

Auto

Reminders

E-Mail

Delivery

Step by step

How to Create Invoices

From service to paid invoice in three steps

1 Step 1

Select Customer & Items

Choose a customer and add line items. Import time entries directly as invoice items.

  • Select customer with one click
  • Import time entries
  • Add custom line items
zen-work.at/invoices/create
Select Customer & Items

Choose a customer and add line items. Import time entries directly as invoice items.

2 Step 2

Create Invoice

Zen-Work automatically calculates totals and tax. The layout is already perfect – no design needed.

  • Automatic tax calculation
  • Sequential invoice numbers
  • Compliant layout
zen-work.at/invoices/1/pdf/preview
Create Invoice

Zen-Work automatically calculates totals and tax. The layout is already perfect – no design needed.

3 Step 3

Send & Track

Send the invoice as PDF via email. Track payment status and let reminders be sent automatically.

  • One-click email delivery
  • Track payment status
  • Automatic reminders
zen-work.at/invoices/5
Send & Track

Send the invoice as PDF via email. Track payment status and let reminders be sent automatically.

All features

Everything for Your Invoices

Professional features for efficient invoicing

PDF Generation

Create professional PDF invoices with your logo and company design. Compliant and legally secure.

Email Delivery

Send invoices directly from Zen-Work via email. Custom subject and message available.

Automatic Reminders

Let Zen-Work automatically send payment reminders. Configure intervals to your preferences.

Time-to-Invoice

Import tracked time directly as invoice items. Hourly rates are calculated automatically.

Multiple Currencies

Create invoices in different currencies. Perfect for international clients.

Templates

Save recurring items as templates. Create invoices even faster.

Benefits

Why Smart Invoicing Improves Your Workflow

Get paid faster with professional invoices that practically create themselves.

1

Get Paid Faster

Send invoices the moment work is done. Automatic reminders follow up on overdue payments so you do not have to.

2

Always Compliant

Sequential numbering, proper tax calculations, and legally compliant layouts are handled automatically. No accounting degree required.

3

Time Entries to Invoice Instantly

Import tracked hours directly as line items. Hourly rates are calculated automatically -- no manual data entry.

A Closer Look at Invoicing

The details that make invoicing effortless.

Professional PDF Generation

Create polished PDF invoices with your logo and branding. Every invoice looks like it came from a dedicated accounting team.

  • Custom logo and company design
  • Automatic tax and total calculation
  • Sequential invoice numbering
zen-work.at/invoices/1
Professional PDF Generation

Create polished PDF invoices with your logo and branding. Every invoice looks like it came from a dedicated accounting team.

Send, Track, and Follow Up

Deliver invoices via email with one click. Track payment status in real time and let automatic reminders handle the follow-ups.

  • One-click email delivery with PDF attachment
  • Real-time payment status tracking
  • Configurable automatic payment reminders
zen-work.at/recurring-invoices
Send, Track, and Follow Up

Deliver invoices via email with one click. Track payment status in real time and let automatic reminders handle the follow-ups.

More views

Four views, one invoicing system

From the list overview to the dunning notice – each phase has the right screen.

zen-work.at/invoices
Status at a glance

All invoices with paid/sent/overdue badges and open amounts per status.

zen-work.at/invoices/1/pdf
How the client sees it

Clean PDF layout with logo, VAT ID, IBAN, early-payment discount and a QR code for instant payment.

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Automatic dunning

Reminder stages with configurable fees and auto-send after the due date.

zen-work.at/recurring-invoices
Recurring on autopilot

Monthly, quarterly, yearly – set up once and Zen-Work creates and sends every cycle.

Use cases

Perfect for Your Invoicing Needs

From completed work to paid invoice – for every workflow

Freelancers

Create professional invoices in seconds and send them directly to your clients. More time for the work that matters.

Agencies

Bill projects with tracked time and custom line items. Perfect for project-based invoicing across multiple clients.

Accounting & Tax Advisors

Compliant invoices with sequential numbering and correct tax calculations. Always audit-ready and properly documented.

Before vs. After

Zen-Work vs. office templates

What changes the moment your invoice stops coming out of a word-processor template.

Office templates
Zen-Work
Creating an invoice
Open template, retype everything
Pick client + items → done
Sending
Export PDF, attach manually
One click → email with PDF
Reminders
Note in your calendar, remember
Automatic by stage and date
Typical mistakes
Wrong VAT rate, typo in IBAN
Validated before sending
Recurring
Same dance every month
Set up once, it runs
Tax compliance
Sequential numbering? Year-end audit
Compliant by default

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Time Tracking

Track time for invoices

Customer Management

Manage customer data

Reports

Analyze revenue and payments

Ready for Professional Invoices?

Start free and create your first invoice in under 2 minutes.

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