Your team, perfectly organized
Work with your team. Assign roles, manage permissions, and keep track of all activities.
Work with your team. Assign roles, manage permissions, and keep track of all activities.
Your team, perfectly organized
Work with your team. Assign roles, manage permissions, and keep track of all activities.
10+
Users
Rollen
System
Log
Log
Live
Sync
How Team Management Works
From invitation to productive collaboration
Invite Team Members
Invite colleagues via email. They receive a registration link and are immediately part of the team.
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Email invitations
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Instant access
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Multiple members at once
Invite colleagues via email. They receive a registration link and are immediately part of the team.
Invite Team Members
Invite colleagues via email. They receive a registration link and are immediately part of the team.
Assign Roles & Permissions
Assign a role to each team member. Admin, member, or viewer – you decide who can do what.
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Flexible role system
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Granular permissions
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Adjustable anytime
Assign a role to each team member. Admin, member, or viewer – you decide who can do what.
Assign Roles & Permissions
Assign a role to each team member. Admin, member, or viewer – you decide who can do what.
Track Activities
See who did what and when. The activity log shows all changes transparently.
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Complete documentation
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Filterable view
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Change history
See who did what and when. The activity log shows all changes transparently.
Track Activities
See who did what and when. The activity log shows all changes transparently.
Everything for Your Team
Professional features for efficient teamwork
Multiple Users
Up to 10 users depending on plan. Work with your entire team.
Role System
Admin, member, viewer – three roles for different access levels.
Permissions
Control who can create projects, view invoices, or track time.
Activity Log
Complete documentation of all actions. Who changed what and when?
Email Invitations
Invite new members via email. Simple onboarding process.
Real-time Sync
Changes are immediately visible to everyone. No manual refresh needed.
Why Team Management Improves Your Workflow
The right people with the right access -- collaboration without chaos.
Controlled Access
Assign roles and permissions so everyone sees exactly what they need. Sensitive data stays protected, productivity stays high.
Onboard in Minutes
Send an email invitation and your new team member is ready to go. No complicated setup, no IT tickets.
Full Transparency
The activity log shows who did what and when. Perfect for accountability and audit trails.
A Closer Look at Team Management
The features that make collaboration seamless.
Complete activity log
Every change is captured in the activity log — who created, edited or deleted what, and when. Ideal for handovers, audits and shared accountability.
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Chronological list of every action
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Filterable by user, module and time range
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Exportable for documentation and audits
Every change is captured in the activity log — who created, edited or deleted what, and when. Ideal for handovers, audits and shared accountability.
Complete activity log
Every change is captured in the activity log — who created, edited or deleted what, and when. Ideal for handovers, audits and shared accountability.
Team calendar in sync
Meetings, project deadlines and absences for the whole team in one view — colour-coded per person and module.
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Meetings, deadlines and absences combined
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Filter by person, project or calendar
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Sync with any CalDAV/iCal-compatible calendar
Meetings, project deadlines and absences for the whole team in one view — colour-coded per person and module.
Team calendar in sync
Meetings, project deadlines and absences for the whole team in one view — colour-coded per person and module.
What team does beyond the user list
Four areas where team data in Zen-Work is more than a staff directory.
New user? Automation creates the profile, assigns the role, drops them into the right projects and sends the welcome email — no manual clicks.
Automated onboarding
New user? Automation creates the profile, assigns the role, drops them into the right projects and sends the welcome email — no manual clicks.
Who has time when? Team capacity reconciles vacation and sick leave directly with planned tasks.
Capacity including absences
Who has time when? Team capacity reconciles vacation and sick leave directly with planned tasks.
Mentions, threads and file sharing inside the team — no separate chat tool.
Right in the team chat
Mentions, threads and file sharing inside the team — no separate chat tool.
Approvals, reviews and sign-offs run through the feedback module — traceable, with clear status.
Team feedback loop
Approvals, reviews and sign-offs run through the feedback module — traceable, with clear status.
Perfect for Your Team
Roles, permissions, and transparency – for teams of every size
Agencies
Organize project teams with clear roles and permissions. Everyone sees exactly the projects and data they need.
Remote Teams
Collaborate across locations with real-time sync and a complete activity log. Full transparency despite the distance.
Growing Startups
Scale your team flexibly with simple email-based onboarding. New members are productive within minutes.
Zen-Work vs. user list in a worksheet
What changes when team members are no longer just a row in a worksheet.