Project Management
Keep track of all your projects with Kanban boards, milestones and budget tracking.
- Drag & Drop Kanban boards
- Milestones and deadlines
- Real-time budget tracking
All Features at a Glance
Zen-Work provides all the tools you need as a freelancer or small business. Manage projects, track time, create invoices – all in one application.
Powerful Features
From project planning to invoicing – everything you need to work more efficiently.
Time Tracking
Accurate time tracking for precise billing. Start the timer with one click.
- One-click timer
- Manual time entries
- Billable/Non-billable
Calendar
Central team calendar with appointments, absences, and public holidays.
- Month, week, and day views
- Absences and vacation
- Automatic public holidays
Sprints & Agile
Agile project management with sprint boards, burndown charts, and velocity tracking.
- Drag & drop sprint board
- Burndown and velocity charts
- Backlog management
Goals & OKRs
OKR framework with progress tracking, team alignment, and milestone management.
- OKR framework
- Real-time progress tracking
- Team goals and check-ins
Portfolio View
Multi-project portfolio overview with grid, list and timeline views for strategic planning.
- Grid, list and timeline views
- Budget and risk tracking
- Cross-project health scores
Invoicing
Create professional, compliant invoices in seconds.
- Compliant PDF invoices
- Email delivery from the app
- Automatic payment tracking
Quotes & Estimates
Professional quotes with templates, PDF export, and automatic conversion to invoices.
- Elegant PDF templates
- Status tracking and follow-ups
- One-click to invoice
Sales Processes
Structured sales pipeline with 7 phases, checklists, and seamless quote-to-project conversion.
- Visual pipeline with drag-and-drop
- Phase checklists and templates
- Quote & project integration
Recurring Invoices
Automated invoicing with flexible intervals and automatic sending.
- Flexible intervals
- Automatic PDF sending
- Payment tracking
Expense Management
Track team expenses with receipt uploads, approval workflows, and automatic reimbursement.
- Receipt upload and scanning
- Multi-level approval workflows
- Category and project assignment
Reports & Analytics
Comprehensive reports and real-time analytics for data-driven decisions.
- Real-time dashboard
- Time and revenue reports
- PDF and CSV export
Analytics & KPIs
Real-time KPI tracking with trend analysis, comparisons, and automated reports.
- Real-time KPI dashboard
- Trend analysis and forecasts
- Automated email reports
Business Forecast
Revenue forecasts, cashflow projections and capacity planning with trend analysis.
- Revenue forecast with trends
- Cashflow projection
- Capacity and growth analysis
Customer Management
All customer data, projects and communication centrally in one place.
- Contact details and history
- Project assignment
- Notes and documents
Customer Portal
Dedicated portal for customers with invoices, projects, tickets, and timeline.
- View invoices and projects
- Support tickets in the portal
- Activity timeline
Team & Calendar
Manage your team and keep track of all appointments.
- Team invitations
- Roles and permissions
- Shared calendar
Support Tickets
Professional ticket system with Kanban board, priorities, and customer assignment.
- Kanban board with drag & drop
- Priorities (High/Medium/Low)
- Customer portal integration
Team Chat
Real-time team communication with channels, direct messages, and file sharing.
- Channels and direct messages
- Share files and images
- Real-time notifications
Feedback & Approvals
Structured approval workflows with comments, status tracking, and audit trail.
- Multi-stage approval workflows
- Contextual comments
- Complete change history
Absences
Manage vacation, sick leave, and remote work digitally with approval workflows.
- Leave requests and approvals
- Automatic leave balance calculation
- Team absence calendar
Contract Management
Create, manage, and track digital contracts with automatic reminders.
- Templates for contract types
- Automatic expiry reminders
- PDF export and versioning
Wiki & Knowledge Base
Central knowledge management with rich text editor, categories, and full-text search.
- WYSIWYG rich text editor
- Categories and folders
- Full-text search
Databases
Flexible databases with four views: Table, Kanban, Calendar, and Gallery.
- Four views (Table, Kanban, ...)
- Custom field types
- Advanced filters and CSV import
Questionnaires
Professional questionnaires with drag & drop builder and conditional logic.
- Drag & drop builder
- Conditional logic
- Result analysis and export
Whiteboards
Visual collaboration with infinite canvas, shapes, and real-time teamwork.
- Infinite canvas
- Real-time collaboration
- Templates for mindmaps & flowcharts
Asset Management
Keep track of domains, licenses and subscriptions with automatic reminders.
- Domain management
- License tracking
- Automatic expiry reminders
Automations
Workflow automation with triggers, actions, and conditions.
- If-then rules
- Multi-step workflows
- Ready-made templates
Integrations & Connections
Connect Zen-Work with calendars, chat, payments and automation platforms via open standards: OAuth 2.0, webhooks, CalDAV and REST.
- CalDAV calendar sync
- Connect to Zapier, Make or n8n
- Payment provider linked directly
Customizable Workspace
Built Modular
Activate only what you need. Disable the rest.
Every team works differently. With Zen-Work's modular architecture, you enable exactly the features your team needs \u{2013} and hide everything else. Less clutter, more focus.
Work Management
6
Finance
8
Clients & Team
7
Documents
5
Tools & Extensions
3
Discover all modules
zen-work.at/settings/modules
Module Configuration
Integrations & Export
Connect Zen-Work with your existing tools and export data in common formats.
REST API
Full API for custom integrations
Send invoices directly via email
Calendar Sync
CalDAV/iCal export for external calendars
Data Export
CSV, PDF and worksheet export
Automation platforms
Connect via Zapier, Make or n8n through OAuth + Webhooks
Payment providers
Credit card, direct debit and local payment methods
Ready to Get Started?
Start now with a free trial and discover all features.