What is Zen-Work?
Zen-Work is an all-in-one business platform built in Austria for freelancers, small agencies and teams. Instead of five to ten separate tools for projects, time, invoicing, customers, tasks and contracts, there is one system — one database, one login, one dashboard.
Why Zen-Work exists
Anyone running a solo business or a team knows the drill: hours land in a spreadsheet, invoices come out of Word, the CRM is a mail inbox plus a few tags, project tasks live in a task list, domains and licenses are scattered everywhere — and at month-end it takes four hours to reconstruct what was actually done.
The big platforms on the market either target large enterprises, cost €20+ per user per month, or happily run in US clouds without real GDPR guarantees. Zen-Work is the answer: built for one-person businesses just as much as for growing teams, hosted in the EU, with feature scope of an enterprise suite — at a price that makes sense for freelancers.
The idea is simple: when your entire business runs in one system, 80% of the friction disappears. Data lives where it belongs, reports fall out automatically, and you do not switch tools for every transaction.
Built for three ways of working
Zen-Work scales with you — from solo to small team.
Freelancers
You work alone and need a system for time, invoices and customers — without juggling five subscriptions.
- Time tracking with one-click timer
- Invoices + automatic dunning
- Customer & project management
- Tax reports at the press of a button
Small agencies
You manage customers, plan sprints, write quotes, send invoices, manage domains — all for multiple clients in parallel.
- Project management with Kanban + Gantt
- Quotes → orders → invoices (sales pipeline)
- Asset management (domains, SSL, licenses)
- Customer portal for approvals & tickets
Teams of any size
You need collaboration, roles and permissions — and a tool that does not require buying a new module every three weeks. From a 3-person team up to a scaling organisation.
- Granular roles & permissions
- Team chat, wiki & whiteboards
- Workload overview & absences
- Complete activity log
Modules that fit together
Every module knows every other — the timer knows which project it belongs to, the invoice pulls in the hours automatically, the CRM shows open tickets.
Project & time work
Projects (Kanban/Gantt) • Time tracking • Tasks • Sprints • Calendar • Goals • Portfolio
Finance & sales
Invoices • Quotes • Sales pipeline • Recurring invoices • Expenses • Reports • Analytics • Forecast
Customers & team
CRM • Customer portal • Team management • Tickets • Chat • Feedback/Approvals • Absences
Documents & knowledge
Contracts (with e-signature) • Wiki • Databases • Forms • Whiteboards
Extensions
Assets (domains/licenses) • Automations • AI assistant • API • Integrations
The typical tool stack — and what Zen-Work covers
A realistic monthly cost estimate for a solo setup at current SaaS pricing.
| Category | Typical function | Market price / month |
|---|---|---|
| Time tracking tool | Track hours & report per project | ~€9 |
| Project management tool | Tasks, Kanban, Gantt | ~€11 |
| Invoicing / bookkeeping tool | GoBD invoices, dunning | ~€15 |
| CRM tool | Customer database, deals, pipeline | ~€15 |
| Ticket / helpdesk tool | Channel support requests | ~€19 |
| Wiki / notes tool | Team knowledge base | ~€10 |
| Contracts / e-sign tool | Sign contracts digitally | ~€15 |
| Scheduling tool | Slots & public booking links | ~€10 |
| Stack total approx. | ≈ €104 / month | |
| Zen-Work Starter | from €19 / month | |
Time tracking tool
Track hours & report per project
Project management tool
Tasks, Kanban, Gantt
Invoicing / bookkeeping tool
GoBD invoices, dunning
CRM tool
Customer database, deals, pipeline
Ticket / helpdesk tool
Channel support requests
Wiki / notes tool
Team knowledge base
Contracts / e-sign tool
Sign contracts digitally
Scheduling tool
Slots & public booking links
Plus: one login, one backup, one GDPR standard, one data model. The friction between tools costs another multiple in time saved.
Made in Austria, hosted in the EU
What is buried in the fine print at the big US providers is the default here:
GDPR without asterisks
No Schrems-II risk, no US Cloud Act access, no "Standard Contractual Clauses" theatre. Servers are in the EU.
Real EU data protection
Data does not leave the EU. Backups stay in the EU. Subprocessors are EU-based.
Support in your language
Actual humans you can talk to — not bot tickets. Help in your language, in your time zone.
Honest pricing
No hidden add-ons. No "Enterprise inquiry". What you see on the pricing page is what you pay.
Sounds like what you are looking for?
Start free. No credit card. Migration help included.